Taskrol feature
Appliance repair inventory software that shows what's already on your van
Parts counted per van and per warehouse, down to the shelf or box — and shown inside the parts search on the job, so you stop buying parts you already own.
The short answer
Taskrol is appliance repair inventory software that counts parts per van and warehouse, down to the shelf, box or zone. It is appliance inventory software built around the job: when a technician searches parts for the model, the results show what is already on his van and where. Missing parts go on a shopping list, and a tracked part that runs down to your low-stock number adds itself.
Taskrol runs every day at Cactus Appliance, an appliance repair company in Orange County, California, where almost every call needs a part. With several vans on the road, the question every morning is the same: is the part already on one of them, and which box.
The cost of not knowing is "let me go see if I have it." The customer waits in the kitchen, the tech walks out to the van, digs through bins, and comes back ten minutes later with the part or with a guess. Nobody forgot anything. The stock just lived in people's heads.
So we put the stock inside the job. Every part has a home — van, shelf, box — and the parts search on a job shows what's on the van right beside the catalog result. It's inventory software for shops that fix appliances and carry parts on trucks: the stock that goes into repairs, not the units on a showroom floor.
Van stock, shelves and one shopping list, in a minute of animation
Every part in its place: the van, the shelf, the box. How Taskrol handles parts inventory for appliance repair — van stock, a shopping list that fills itself, and one buyer for the whole team.
How to track parts from the van shelf to the job
- Give every part a home. Set up cells for each van and the warehouse — a shelf, a box, a zone behind the seat. Enter each part once with its number, quantity and cell; the phone camera reads the number off the part or its box.
- Mark the parts every truck should carry. Door switches, igniters, drain pumps — mark the ones every truck should have as tracked, and set one low-stock number in settings. When a tracked part's count drops to that number, it adds itself to the shopping list.
- Search the part on the job. The technician opens the job and searches parts for that appliance model. His van stock shows in the same results as the catalog, and tapping the catalog part shows how many of that number he carries and which cell to open.
- Take it from the van, or put it on the list. If it's on the truck, he walks to the right box. If not, it goes on the shopping list, tied to the job that's waiting on it. On a team, whoever buys for the crew sees it too.
- Buy once for the whole crew. On a team, the owner decides who can see whose van. One person works the list and buys for everyone, and a part already sitting on another truck doesn't turn into a second order.
- Close it out on the job. A part comes off the van or off the shopping list. On the job it's allocated, then marked used, and the cost lands on that job and in the margin report, so the profit number includes what the part really cost.
Truck stock inside the parts search, not on a separate screen
When a technician searches parts for the appliance model on the job, Taskrol shows what is already on his van — and which shelf or box it sits in — right beside the catalog result. Other field service products publish truck stock, bins and minimums as a stock screen you open separately; we have not found one that documents that join at the moment of the parts search.
| Workflow | What we found documented in other products | Stock inside the parts search on the job |
|---|---|---|
| Is it on my van? | Usually a second lookup: leave the parts search, open inventory, type the number again — or walk out and look. | Answered in the same results: your van stock for that search shows under the catalog matches, and tapping the catalog part shows exactly how many of that number you carry and in which cell. |
| Where on the van? | Bin locations are typically on the stock record, not in the parts search. | The stock result names the shelf, box or zone, so the tech walks straight to it. |
| Not on the van | In the products we checked, a separate purchasing or request screen. | It goes on the shopping list without leaving the job. |
| Already on another truck | Depends on someone checking the other van before buying. | With sharing on, the buyer sees the vans shared with him, so it doesn't become a second order. |
| What it asks of the tech | Typically, the habit of opening a screen that isn't part of the job. | Nothing extra. He was already searching the part for the job. |
Appliance parts inventory for every van and the warehouse, down to the shelf and box
Each van and the warehouse get their own cells — shelf, box, zone. A part is counted where it actually sits, so "it's somewhere in the van" becomes "top shelf, box 3."
See what's on the van while you search parts for the model
The parts search on a job shows your van stock in the same results as the catalog, with the cell it's in. The catalog side is that model's parts list from the Encompass appliance parts catalog, which Taskrol integrates with; the stock side is your own count. The check happens at the moment you would otherwise buy, not on a screen you have to remember to open.
Low-stock parts add themselves to the shopping list
Mark the parts every truck should carry as tracked and set one low-stock number. When a tracked part drops to that number, it lands on the shopping list by itself, before a tech is standing at a job without it.
Let technicians see each other's van stock
The owner decides who can see whose van. A tech who needs a gasket can see that a coworker is carrying two, instead of ordering a third.
One shopping list for the whole team's parts
Missing parts from every van go on one list, and one person can buy for the entire crew instead of each technician ordering separately.
Parts tracking from the van to the job, with the cost in the margin report
A part comes off the van or off the shopping list; on the job it's allocated, then marked used, so the cost belongs to that job. The margin report shows what a repair made after parts, not a guess.
A van inventory app that's free for one technician
Van and warehouse stock, low-stock reminders and your own shopping list work on the free Solo plan, on your phone. On Pro the team shares a company warehouse, one shopping list and each other's vans.
Frequently asked questions
How do I track parts in a service van?
Split the van into cells — shelves, boxes, zones — and enter each part once with its part number, quantity and cell; the phone camera can read the number off the part or its box. Mark the parts you always carry as tracked and set a low-stock number, so a part that runs down adds itself to the shopping list. From then on, the parts search on every job shows what's on the van and which cell it's in, and on Pro the owner can let techs see each other's vans.
Who is this appliance inventory software for?
Appliance repair companies that carry parts on trucks and shelves — one technician with one van, or a crew sharing a warehouse. It is appliance parts inventory software built around the job: every part counted per van and per warehouse, down to the shelf or box, and tied to the repair it goes into.
Can technicians see what's on each other's vans?
Yes, on Pro, if you allow it. The owner decides who can see whose van. That is how a part already on another truck stops becoming a second order: whoever needs it, or whoever buys for the team, can see the company already owns one.
What happens when a part runs low?
If the part is marked as tracked, it adds itself to the shopping list as soon as its count drops to the low-stock number you set. Nobody has to notice the box getting light.
Can I track truck stock and the shop warehouse in one system?
Yes, on every plan, including free Solo. Truck stock and the warehouse are counted the same way, per shelf and box, in the same inventory. The shared company warehouse the whole team draws from is part of Pro, so a tech can see a part on the shop shelf and pick it up instead of ordering it.
How do I count parts that carry only the manufacturer's number?
That number is all you need. Taskrol reads the part number printed on the part or its box with the phone camera, so the number already on the box is the label.
Do parts used on a job show up in job profit?
Yes. A part taken from the van or bought off the shopping list is allocated to the job, then marked used, and its cost lands on that job and in the margin report. On Basic and Pro the web report's CSV carries those numbers to your bookkeeper.
Does it work for HVAC parts?
Yes. Stock is tracked by part number, count and cell, so a capacitor or a contactor sits in a van box and counts down the same way as any appliance part.
How do parts on the shopping list get ordered?
The shopping list tells whoever does the buying exactly what to get and which job is waiting on it, and they order it from your supplier the way they do now — by phone, online or at the counter. Buying it on the job records the quantity, the price and the supplier.
Is Taskrol's appliance repair inventory software free?
For one technician, yes. Van and warehouse stock, the low-stock auto-add and your own shopping list are on the free Solo plan. The shared company warehouse, the team shopping list and seeing other technicians' vans come with Pro. The pricing page lists every plan line by line.